Bid Number
N/A
Start Date
End Date
Publication Info
Daily Journal of Commerce, Puget Sound Business Journal and City of Federal Way website
Submittal Info
All proposal should be sent to Chaney Skadsen, Associate Planner chaney.skadsen@cityoffederalway.com
Bid Opening Info
All quotes must be received by 4:00pm on February 25, 2022, interview will be held March 7 - 10th 2022.
Addtl Status Info
All quotes must be submitted by via email
Bid Recipient
Chaney Skadsen, Associate Planner chaney.skadsen@cityoffederalway.com
Qualifications
IV. SELECTION CRITERIA.
Selected firms/teams will be required to give a 15-minute presentation followed by approximately 30 minutes of questions by City. Interview days and locations will be determined at a later date.
Factor Weight Given
1. Firm/Team Qualifications: 10%
2. Project Team Experience: 20%
3. Quality Assurance: 10%
4. Responsiveness to RFP: 10%
5. Interview: 30%
6. References: 15%
7. Budget: 5%
Total Criteria Weight 100%
Each proposal will be independently evaluated on factors one through seven.
Selected firms/teams will be required to give a 15-minute presentation followed by approximately 30 minutes of questions by City. Interview days and locations will be determined at a later date.
Factor Weight Given
1. Firm/Team Qualifications: 10%
2. Project Team Experience: 20%
3. Quality Assurance: 10%
4. Responsiveness to RFP: 10%
5. Interview: 30%
6. References: 15%
7. Budget: 5%
Total Criteria Weight 100%
Each proposal will be independently evaluated on factors one through seven.
Special Requirements
TERMS AND CONDITIONS.
A. The City reserves the right to reject any and all proposals and to waive minor irregularities in any proposal.
B. The City reserves the right to request clarification of information submitted and to request additional information from any proposer.
C. The City reserves the right to award any contract to the next most qualified contractor if the successful contractor does not execute a contract within thirty (30) days after the award of the proposal.
D. Any proposal may be withdrawn up until the date and time set above for opening of the proposals. Any proposal not so timely withdrawn shall constitute an irrevocable offer, for a period of ninety (90) days to sell to the City, the services described in the attached specifications, or until one or more of the proposals have been approved by the City administration, whichever occurs first.
E. The contract resulting from acceptance of a proposal by the City shall be in a form supplied or approved by the City, and shall reflect the specifications in this RFP. A copy of the contract is available for review and shall include requirements to comply with ADA, Civil Rights Act, and EEO requirements. The City reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this RFP, and which is not approved by the City Attorney’s office.
F. The City, as a recipient of federal funding, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.
G. The City shall not be responsible for any costs incurred by the firm in preparing, submitting, or presenting its response to the RFP.
A. The City reserves the right to reject any and all proposals and to waive minor irregularities in any proposal.
B. The City reserves the right to request clarification of information submitted and to request additional information from any proposer.
C. The City reserves the right to award any contract to the next most qualified contractor if the successful contractor does not execute a contract within thirty (30) days after the award of the proposal.
D. Any proposal may be withdrawn up until the date and time set above for opening of the proposals. Any proposal not so timely withdrawn shall constitute an irrevocable offer, for a period of ninety (90) days to sell to the City, the services described in the attached specifications, or until one or more of the proposals have been approved by the City administration, whichever occurs first.
E. The contract resulting from acceptance of a proposal by the City shall be in a form supplied or approved by the City, and shall reflect the specifications in this RFP. A copy of the contract is available for review and shall include requirements to comply with ADA, Civil Rights Act, and EEO requirements. The City reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this RFP, and which is not approved by the City Attorney’s office.
F. The City, as a recipient of federal funding, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.
G. The City shall not be responsible for any costs incurred by the firm in preparing, submitting, or presenting its response to the RFP.
Miscellaneous Info
VI. BACKGROUND
In October 2021, the City Council approved the Federal Way Housing Action Plan (HAP). This plan provides a strategic road map for actions to encourage housing production, greater housing diversity, and expand housing choices for residents of all income levels. The HAP includes an assessment of housing needs, community and stakeholder engagement, and housing policy and code review used to inform objectives and implement strategies to address housing needs.
The City’s adopted 2021 Housing Action Plan can be found here: https://www.cityoffederalway.com/sites/default/files/Documents/Department/CD/Planning/Land%20Use/Final%20Draft%20Housing%20Action%20Plan.pdf
At the end of 2021, the City was granted $100,000 by the Washington Department of Commerce for Housing Action Plan Implementation (HAPI). Attached to this RFP is a copy of the City’s application for HAPI funding.
The total available budget for this work is $90,000. Proposals may not be considered if their budget exceeds the grant award.
In October 2021, the City Council approved the Federal Way Housing Action Plan (HAP). This plan provides a strategic road map for actions to encourage housing production, greater housing diversity, and expand housing choices for residents of all income levels. The HAP includes an assessment of housing needs, community and stakeholder engagement, and housing policy and code review used to inform objectives and implement strategies to address housing needs.
The City’s adopted 2021 Housing Action Plan can be found here: https://www.cityoffederalway.com/sites/default/files/Documents/Department/CD/Planning/Land%20Use/Final%20Draft%20Housing%20Action%20Plan.pdf
At the end of 2021, the City was granted $100,000 by the Washington Department of Commerce for Housing Action Plan Implementation (HAPI). Attached to this RFP is a copy of the City’s application for HAPI funding.
The total available budget for this work is $90,000. Proposals may not be considered if their budget exceeds the grant award.
Contact Person
Any questions concerning the City’s specifications or request process shall be directed to Chaney Skadsen, Chaney.Skadsen@cityoffederalway.com Associate Planner, or Keith Niven, Keith.Niven@cityoffederalway.com Planning Manager
Business Hours
Monday - Friday 8:00am - 5:00pm
Fax Number
Faxed or Telephone proposals will not be accepted
Status
Awarded
Bid Posting Categories
Attach Documents
Document
Description
- Community Engagement Integration: The Federal Way HAPI project will build off of the adopted HAP and will seek to involve the broad public, community stakeholders, and industry professionals in this effort. The firm/team will be expected to engage in community outreach including:
- (3) 1-hour focus group discussions facilitated by the Consultant with stakeholders, city representatives and industry professionals
- June - Sept 2022: Gap Analysis and Remediation Report Condo Developers
- June - Sept 2022: Gap Analysis and Remediation Report HAP Advisory Group
- June - Sept 2022: Gap Analysis and Remediation Report MF developers, architects and real estate experts
- (1) 2-hour Community Event and Policy Discussion
- Feb 2023: Open House Co-hosted with the City
- (3) Public Meeting Presentations (dates TBD)
- Planning Commission
- Land Use and Transportation Committee
- City Council
- (3) 1-hour focus group discussions facilitated by the Consultant with stakeholders, city representatives and industry professionals
The selected firm/team will integrate community input and feedback throughout each deliverable for the development of the project.
The HAPI project will be conducted concurrently with Federal Way’s Comprehensive Plan periodic update and an update to the City Center Subarea Plan, and new South Station Subarea Plan. Noteworthy community outreach overlap between these projects is expected. There may be an opportunity to integrate these community outreach processes, though this strategy would need to be identified.
- Existing Conditions:
- Evaluate effectiveness of existing City incentives to facilitate housing production. Priority codes to evaluate are: mandatory inclusionary zoning [FWRC 19.110.010(2)], optional density bonus [FWRC 19.110.010 (3)(a)], and the city’s multifamily dwelling unit limited property tax exemption (also known as MFTE) program (FWRC 3.30).
- Conduct multifamily development feasibility study including market analysis of property values and market conditions for 2024 target year to account for impacts from opening LRT station in City Center. Provide current construction costs for targeted housing types (4+ stories with structured parking – ownership and rental). Include project costs for land, required open space, parking, permitting and impact fees, and any other significant City-specific project costs.
- Review influence of impact fees, system development charges and permitting practices relative to peer cities and the degree of impact of this on-site selection.
- Gap Analysis: Address the findings from part B above, to increase housing production and effectively facilitate a more balanced housing mix in the city while meeting policy goals.
- Identify impediments (financial and regulatory gaps/barriers) and significance of each impediment to housing production in Federal Way meeting 2044 housing target.
- Review housing development incentives permitted under state law and current City Code.
- Identify strategies to attract condominium development to increase homeownership opportunities in mixed-use zones.
- Recommended Remediation Report: Develop strategy the City can implement to address the identified gaps. Identify and prioritize measure such as code sections to be updated and adopted by June 2023 and future development regulation extending to 2024.
E. Draft Development Regulations: Propose development regulation amendments for adoption. The inclusionary zoning, bonus density, and MFTE Program are anticipated at a minimum. Amendments to the requirements for parking and open space are likely.
- Policy Audit: Identify misalignments between Recommended Remediations and Comprehensive Plan policies. The selected team will be expected to ensure consistency among the Comprehensive Plan periodic update, including the Housing Element, City Center Subarea Plan, and new South Station Subarea Plan.
- Performance Template: Prepare a program benchmark template to track the use and effectiveness of the city’s development incentive program(s) and annual housing production as a function of reaching adopted City targets. The performance template will be in a format that is compatible with City resources such as Excel or Word.
- Required Deliverables & Deadlines:
- Existing Conditions & Gap Analysis (October 2022)
- Recommended Remediations Report (December 2022)
- Draft Development Regulations (February 2023)
- Policy Audit & Program Benchmark Template (May 2023)